Privacy Policy

Welcome to People First Overseas. We operate at the intersection of human potential and global industrial progress. As a premier human resource consultancy, international recruitment enterprise, and specialized talent architect for the Artificial Intelligence (AI) and technology sectors, our core philosophy is built on trust, transparency, and compliance.

This comprehensive Privacy Policy outlines how we access, collect, store, process, use, share, and protect personal and professional data. Whether you are an ambitious professional pursuing a life-changing international career pathway or a pioneering global enterprise scaling your workforce across Europe and beyond, this policy governs our commitment to safeguarding your digital and physical data privacy.

Our operations strictly adhere to international labor frameworks, local employment mandates, the Bangladesh Labor Act, and the strict data protection regulations of the jurisdictions we operate within, including Western, Southern, and Eastern Europe.

 

1. What Is Covered by This Privacy Policy?

This Privacy Policy applies to all situations where People First Overseas, our internal business units, approved partners, or sister companies process your information. It covers data gathered across our digital platforms, websites, automated sourcing systems, and physical consultation offices.

2. Who Determines the “Why” and “How” of Your Data?

The Data Controller is People First Overseas, alongside the specific partner organization or corporate client offering the position you are applying to. We collectively determine the methods, purposes, and security frameworks used to handle your data.

Where tasks are sub-contracted—such as specialized visa logistics, medical screening, or travel routing—our verified sister companies and third-party vendors act as Data Processors, operating under our explicit, contractually binding data security instructions.

 

3. Comprehensive Information Collection

To provide seamless, legally secure global talent solutions, we collect specific categories of personal, professional, and corporate data.

A. Candidate Data

We collect data necessary to evaluate your skills, verify your identity, and satisfy international migration mandates:

• Identifiers & Profile Information: Full name, pseudonyms, phone numbers, personal and professional email addresses, physical addresses, gender, and country of residence.
• Legal & Migration Documents: National Identification Cards (NID), valid Passport books, biometric data, visas, work authorizations, and resident permits.
• Employment & Qualification Records: Academic degrees, certifications, full employment history, CVs/resumes, cover letters, portfolios of work, and professional reference details.
• Evaluation & Screening Data: Assessment scores, talent profiles, results from skills tests, psychological/personality assessments, and interview data (including digital notes, and audio or video recordings authorized by your prior consent).
• Verification Data: Medical fitness records, clean criminal history/police clearances, and verified feedback from prior employers.

B. Employer, Corporate Client, & Partner Data

To fulfill international recruitment mandates safely, we gather background data on businesses looking to scale:

• Corporate Identifiers: Full legal company name, registration details, trade licenses, tax identification numbers (TIN/BIN), and statutory incorporation documents.
• Operational Demands: Detailed job specifications, personnel numbers required, physical work locations, financial salary ranges, and corporate workplace policies.

C. Technical, Network, & Analytical Data

When you navigate our website or engage with our Talent Acquisition Platforms, we automatically collect technical metadata sent by your device:

• Electronic Logging: IP addresses, hardware device types, browser specifications, language settings, operating systems, and time-zone parameters.
• Interaction Tracking: Browsing trajectories, internal search histories, click-through paths, and interaction logs regarding how you use our digital recruitment portals.

4. How We Use Your Information

We process personal data under clear legal bases: the performance or anticipation of a contract, compliance with mandatory global laws, or our legitimate interest in optimizing recruitment frameworks.

A. Managing Global Recruitment Campaigns

Your data flows through multiple screening, matching, and onboarding stages:

• Sourcing and Name Generation: Utilizing public repositories, professional social platforms, and internal talent databases to match prospective talent with emerging global demands.
• Automated Skills-Based Screening: Reviewing high volumes of job applications via our AI-enhanced Talent Acquisition Platform. Our systems parse resumes to match candidate skill sets against complex technology and AI roles.

• Candidate Evaluation: Administering technical assessments, scheduling live interviews, and running background checks.
• Legal Compliance & Border Logistics: Processing exit clearances, government verifications, immigration visas, and travel logistics with bodies like the Bureau of Manpower, Employment and Training (BMET) and the Ministry of Expatriates’ Welfare and Overseas Employment.

B. Administrative Profile Maintenance

We compile candidate histories to build centralized digital talent profiles. This cuts down on repetitive applications, dynamically matches professionals with future job openings across Europe, and ensures records remain accurate and clean.

C. System Optimization and Security

We analyze operational metadata to patch website crashes, eliminate software bugs, optimize user experiences, and defend our infrastructure against cybersecurity threats or unauthorized access attempts.

5. Structured Data Sharing and Disclosure

We do not sell, trade, or monetize personal information. Data is shared exclusively with relevant, authorized entities to fulfill cross-border career placements:

Receiving Entity	Scope & Purpose of Data Sharing
Prospective Employers	Hand-selected global technology companies, industrial enterprises, and AI corporations seeking to review backgrounds and conduct interviews.
Government & Regulatory Bodies	Public authorities, embassies, immigration departments, and ministries (such as BMET) to secure legal work permits and migration clearances.
Network & Sister Companies	Specialized partner companies within our corporate ecosystem handling localized end-to-end processing, visa administration, and international flight logistics.
Third-Party Vendors	Authorized healthcare diagnostic centers (for mandatory medical fitness certifications), technical testing platforms, and global travel providers.

6. Enterprise-Grade Data Security

We implement rigorous technical and administrative safeguards to protect personal datasets from unauthorized access, alteration, leaks, or erasure.

• Encryption Architecture: Data is securely encrypted both at rest within our server environments and while in transit across networks using TLS 1.3 and AES-256 encryption standards.
• Stateless System Designs: Our public platform architectures utilize stateless properties where possible to minimize data exposure and reduce structural retention risks.
• Access Management: Internal access to personal portfolios, medical documents, and government identifiers is strictly partitioned. Only authorized recruitment officers and compliance managers possess the credentials to view sensitive personal records.

7. Data Retention Guidelines

We keep personal data only for as long as necessary to complete the recruitment process, manage active talent networks, or satisfy legal, tax, and employment record-keeping regulations.

If a candidate is placed successfully, their data transitions to our employment files. For unplaced applicants, records are securely archived or permanently deleted after a set period, unless the candidate explicitly consents to stay in our global talent network for future openings.

8. Understanding Your Privacy Rights

Depending on where you reside or where your target job is located, you possess clear legal rights regarding your personal information:

• The Right to Access & Inspect: You can request a clear copy of all personal, professional, and medical data we hold about you at any time.
• The Right to Rectification: You can request that we immediately update or fix outdated, incomplete, or incorrect information in your talent profile.
• The Right to Data Deletion: You can ask us to permanently erase your records from our systems, provided there are no lingering statutory laws, migration contracts, or audit requirements forcing us to keep them.
• The Right to Withdraw Consent: You can pull back your authorization for data processing at any point. Note that withdrawing consent may halt our ability to process your visas or match you with active employment openings.

9. Cookies and Web Tracking

Our digital infrastructure uses web cookies, pixels, and tracking tags to save your platform preferences, manage system logins, and analyze web traffic. You can adjust your personal web browser settings to block or delete cookies. However, please note that turning off cookies might impact specific platform features, such as your ability to save application progress or log into your candidate dashboard.

10. Document Updates and Contact

We reserve the right to modify this Privacy Policy to keep up with changing global technologies, internal processing workflows, and international migration rules. Any updates will be posted transparently on this page with a revised effective date.

If you have questions about this policy, want to exercise your privacy rights, or wish to submit feedback regarding our data handling methods, please reach out to our Data Compliance Team through the official communication portals on our website.